Staff Travel Fund
SEA encourages the staff members of our member programs to visit one another to learn and further develop relationships across organizations. To offset travel costs, SEA has established a travel fund that will subsidize up to $400 per trip for transportation and accommodations – the first $200 is covered in full, and costs thereafter are split between the visiting staff member’s program and SEA.
Applicants must make a request to SEA in advance of the scheduled trip. Due to limited funds, please note that staff members may be held to one trip per year.
In order to be eligible for a travel subsidy, staff members must commit to spending a full workday with the host program and to completing the report on the following page for SEA and the host program to review. Prior to traveling, staff members must share visit plans and the primary staff member at the host program who is coordinating the trip.
Requirements of staff members who are approved to access the Staff Travel Fund during their visits include:
- spending the full workday with the host program
- going to lunch with your staff counterpart from the host program
- meeting individually with two additional staff members
- attending the full 3-hour afternoon squash and academic session
- actively volunteering for at least half of the 3-hour afternoon session
- adhering to all covid-related health mandates and precautions at the host program
After their visit, staff members are required to submit a one-page reflection within 14 days of concluding the visit (template provided by SEA). SEA will reimburse the staff member’s program after the post-visit reflection has been submitted and after electronic receipts and a summary of costs have been submitted.
Those who are approved to use the Staff Travel Fund are required to submit the one-page report on the visit within 14 days of concluding the visit. SEA will reimburse the staff member’s program of costs after the post-visit report has been submitted and after electronic receipts and a summary of costs (on a spreadsheet) have been submitted. Please submit all documentation to Jennifer Sewell at email@example.com.